Personal Assistant & Office Manager – Asset Management Company (m/f)

Our client is a UK-based asset management group with an office in Luxembourg of 5 people. They are seeking a Personal Assistant & Office Manager who is organised, discreet and reliable. The position offers a clear development path towards a Legal Assistant role and, in time, Company Secretary responsibilities.

• Provide day-to-day personal and administrative support to the management team.
• Manage the daily running of the office: suppliers, premises, IT and office supplies, visitors, post and filing.
• Maintain and organise corporate and legal documentation, inc uding contracts, board materials and internal records.
• Support the preparation and follow-up of board and shareholder meetings, minutes and resolutions.
• Liaise with external parties such as domiciliation agents, lawyers, auditors, banks and the group’s UK colleagues.
• Contribute to the maintenance of corporate registers and reglatory filings, under the supervision of the management team.
• Progressively take on legal assistant and company secretarial tasks as your knowledge develops.

• A Bachelor’s Degree. A degree in law, or professional experience in a legal or corporate environment, is an asset.
• 2 to 5 years’ experience as a Personal Assistant, Executive Assistant or Office Manager, ideally in financial services, asset management or a law firm.
• Interest in legal and corporate matters, and the motivation to grow towards a Legal Assistant or Company Secretary role.
• Strong organisational skills, with the ability to prioritise and manage several tasks while meeting deadlines.
• High standard of discretion and handling of confidential information.
• Autonomous and proactive, comfortable working in a small team.
• Fluency in English is required. French is an asset, German is a plus.
• Good command of Microsoft Office.

For further information, please contact Amandine Chuard by telephone on +352 26 29 45 27.

THE RECRUITER is a recruitment and executive search firm specializing in Information Technology, Finance, Para-Public Sector, Corporate Services, and Industry. We empower businesses in their recruitment and HR initiatives, believing that success and added value stem from committed, motivated, and engaged individuals. At THE RECRUITER, our core values are transparency, flexibility, professionalism, and commitment. We adhere to these principles in every HR project we undertake, ensuring excellence and integrity in all our services.